• 2019 Edison Awards

    innovators' showcase

    Advanced Events, Inc. has partnered with Edison Universe to assist with

    exhibiting questions and needs.

  • When & Where

    Set-Up: Wednesday, April 3, 2019

    4:30 PM- 6:30 PM (EST)

    Event Date: Thursday, April 4, 2019

    8:00 AM - 4:00 PM ( EST)

     

    The New York Academy of Sciences Conference Center

    7 World Trade Center

    250 Greenwich Street, 40th Floor

    New York, NY 10007

  • Event Schedule

    Schedule subject to change

    General

    Thursday, April 4

    7:30 a.m.

    Registration Opens

     

    8:00 a.m. - 4:00 p.m.

    Innovators’ Showcase

     

    8:00 – 8:45 a.m.

    Continental Breakfast

     

    8:45 – 10:45 a.m.

    Welcome, General Forum, Speakers

     

    10:45 – 11:15 a.m.

    Networking Break

     

    11:15 a.m. – 12:00 p.m.

    Panel Discussion

     

    12:00 – 1:00 p.m.

    Lunch Break

     

    1:00 – 2:00 p.m.

    Artificial Intelligence Panel

     

    2:00 – 2:45 p.m.

    Panel Discussion

     

    2:45 – 3:00 p.m.

    Networking Break

     

    3:00 – 3:45 p.m.

    Keynote Speaker (IBM)

     

    3:45 - 4:00 p.m.

    Wrap-Up /Adjournment

    Exhibitor

    Wednesday, April 3

    4:30 - 6:30 p.m.

    Move-In

     

    6:30 - 8:30 p.m.

    Opening Reception

     

    Thursday, April 4

    8:00 a.m. -

    4:00 p.m.

    Innovators' Showcase

     

    8:00 - 8:45 a.m.

    Exhibit/Networking Time

     

    10:45 - 11:15 a.m.

    Exhibit/Networking Time

     

    12:00 - 1:00 p.m.

    Exhibit/Networking Time

     

    2:45 - 3:00 p.m.

    Exhibit/Networking Time

     

    4:00 - 5:00 p.m.

    Tear Down & Load-Out

     

     

     

     

    Food & Beverage

    Thursday, April 4

     

    8:00 - 8:45 a.m.

    Continental Breakfast

     

    10:45 - 11:15 a.m.

    Break

     

    12:00 - 1:00 p.m.

    Lunch

     

    Water will be available throughout the duration of event.

  • Rules & Regulations

     SET-UP / DISMANTLE

    • Exhibit set-up time will be from 4:30pm until 6:30pm EST on Wednesday, April 3 to set up displays. 
    • Note the dock hours below and prepare accordingly.
    • When the Exhibitors Showcase closes on Thursday, April 4th at 4:00pm EST, you will need to dismantle the exhibit, pack up boxes and label them for return shipping no later than 5:00pm EST. 
    • The Opening Reception is meant for networking and all distracting activity at the displays must stop at 6:30 PM. If additional fine tuning is needed in the morning, access will be granted at 7:00 AM. Special circumstances may be accommodated, please contact edisonawards@advancedevents.net for additional time prior to 7 am.

    PERSONNEL

    • All persons who will be responsible for hosting the display throughout the day must REGISTER for the full Edison Awards program.   Contact Mary Odom to register: Mary@edisonawards.com
    • If someone from your organization will be attending solely to set up and/or dismantle your display, please notify edisonawards@advancedevents.net at least two weeks in advance to ensure that a set-up badge can be prepared to allow admittance. 

    TABLE DISPLAY DIMENSIONS

    • Edison Awards will provide one draped table (72” x 30”) and two chairs.
    • All products or literature displayed must fit on this table and may not exceed 96” in height from the floor. 
    • Exhibits may not project beyond the space allotted or interfere with traffic or exhibits of others. 
    • No additional furniture beyond that provided by the Edison Awards is permitted. 
    • Specifically, NO free-standing, hard-back or collapsible displays will be permitted unless they fit on top of the 72” x 30” table and comply with the height restrictions. 

     ELECTRICAL POWER

    • One power outlet (or extension cord) per exhibitor is available (if needed) at a maximum of 20 amps. 
    • Usage plans must be confirmed prior to the event. (See Exhibitor Form.) 
    • If you require a high-wattage outlet, please email edisonawards@advancedevents.net. The building charges rather high fees for additional wattage; exhibitors will be required to pay those fees prior to the event. 

    WI-FI

    Standard Wi-Fi is available at the venue. Please indicate on the Exhibitor Form should higher usage be required. Wifi provided is a standard wireless connection. Please note that inactivity of 30 minutes will require the device to log in.

    MONITORS

    Monitors are available to rent through the venue. Exhibitors will be required to pay the rental fee prior to the event. Pricing includes rental, delivery and set-up.

    32 inch - $500

    42 inch - $550

    Any monitors request will arrive with a HDMI connection and without the capability for sound. If an alternative connection or sound are required, please request in advanced.

    Note: Personal monitors may be brought in by the exhibitor. Absolutely no other rental companies are allowed to provide equipment inside NYAS

  • Shipping & Loading

    Shipping

    • All packages for the Innovators’ Showcase MUST arrive at the address shown below between Monday, April 1 and Wednesday, April 3 ONLY. Any packages received before or after this window will not be accepted.
    • Email edisonawards@advancedevents.net at least one week prior to shipping so the venue can be notified to expect your delivery. (OR FILL OUT SHIPPING MANIFEST FORM BELOW).
    • Boxes will be delivered to your exhibit area on Wednesday, April 3 for your set-up beginning at 4:30 pm until 6:30pm EST. To assure proper delivery, all packages must be addressed as follows: 

    New York Academy of Sciences

    ATTN: Liz Richards Krebs / YOUR COMPANY NAME

    7 World Trade Center

    250 Greenwich St., 40th Floor

    New York, NY 10007

    • At 4:00pm the day of the event on April 4, you will need to pack your exhibit materials into your own boxes, label them with pre-paid shipping for return, and arrange for FedEx or UPS pickup (if necessary) no later than 5:00pm. 

    Loading Dock

    • Normal Loading Dock and Freight Elevator Hours: 8:00am – 5:00pm EST. 
    • Loading Outside Business Hours: $200 per hour with a 4 hour minimum (Exhibitor would be responsible for paying this charge prior to the event date.) 
    • All companies using the loading dock or freight MUST supply the following: 
      1. Certificate of Insurance (Contact your insurance company for this form. When you fill it out, be sure to fill out all pertinent information, particularly the Certificate Holder section.) 
      2. Arrival Time for Load-In and Approximate Duration of Load-In Time Needed 
      3. Vehicle Description and License Plate Number 
      4. Full Names of All Employees or Representatives who will be Loading and Unloading 
  • Exhibitor Details

    Please use the electronic form below to submit all exhibitor information.

    NOTE the exhibitor form is no longer available.

    Please contact edisonawards@advancedevents.net and we will try to make appropriate accommodations.

     

    Reviewing the form and gathering all necessary data is suggested, once the form is submitted you will not be able to make updates without contacting show management at edisonawards@advancedevents.net.

     

    The shipping manifest form will help both the venue and on-site events team best track your package(s).

  • Getting Around

    When arriving at 7 World Trade Center, check-in with the representative from New York Academy of Sciences (note signage) in the lobby. Proceed to elevator bank D and continue to the 40th floor.